Streamlining and improvement of the University of the Philippines Los Baños Supply and Property Management Office (UPLB-SPMO) property management section disposal process through needs identification and value analysis

Date

12-2014

Degree

Bachelor of Science in Industrial Engineering

College

College of Engineering and Agro-Industrial Technology (CEAT)

Adviser/Committee Chair

Clarissa M. Pesigan

Restrictions

Restricted: Not available to the general public. Access is available only after consultation with author/thesis adviser and only to those bound by the confidentiality agreement.

Abstract

The Property Management Section (PMS) of the Supply and Property Management Office (SPMO) of UPLB manages the utilization and disposition of the properties of the university. All of the 154 departments/ units under the Office of the Chancellor are being served by PMS. It is the goal of the office to provide a reliable service with efficient process flow and accurate and reliable data. However, it is found that there is a 92.34% non-value adding activities within the disposal process flow equivalent to 309.89 days additional processing time. Moreover, 0% records dropped since 2010 is also being experience by the Accounting Office due to inaccuracy of records. The controllable root-causes identified for these NVA activities and records inaccuracies include lack of regular meetings for property custodians and lack of knowledge and strick implementation of the SOP's of the office. The identified experimental root-causes include problems due to manual process of document preparation and inventory reconciliation, irregular schedule of bidding and period of consolidation of Return Slips, and lack of PMS personnel who can prepare Appraisal Reports and to perform physical inventory inspection. As answer to these root-causes, recommendations were generated which include providing an annual training for the property custodians, providing an online database incorporated by a barcoding system, hiring of additional personnel to perform physical inventory check, utilization of other SPMO staff who will undergo training for appraisers and perform the preparation of appraisal reports, and imposing a thrice-a year periodic bidding schedule. Streamlining the process flow was also performed. These recommendations were found to be able to reduce the total cycle by 47.55% or approximately from 335.06 to 176.02 days. It is also expected to restore the timely process of dropping of records from the book of counts.

Language

English

Location

UPLB College of Engineering and Agro-Industrial Technology (CEAT)

Call Number

LG 993 2014 E66 /R63

Document Type

Thesis

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